Office 2010 Tip: Quick Module


Office 2010 Tip: Quick Module

In both business and private letters, the same content is needed again and again, whether as greetings, introductory phrases or other text elements. For frequently used and complex document types, it is worth creating document templates.

If, on the other hand, shorter formulations or frequently recurring text sections are required, text modules are better suited. Word 2010 offers here some new functions, with which you can insert formatted elements into the document.


This feature was also available in earlier versions of Word. Contrary to what the name might suggest, you can insert not only text, but also elements, such as images or tables, into a document. In Word 2010, however, Microsoft has extended the AutoText concept. Quick building blocks make it easier to organize reusable elements and a preview enables you to find suitable texts and formatting more quickly.

To create a new AutoText or QuickTeick

Type the desired text into a Word document, for example an introduction frequently used in letters: “As already discussed by telephone, I will send you the desired documents”. You can also use graphics, text fields or tables, depending on what you need. Select the text and all elements that you want to use as AutoText.

Creating a Quick Block in Word 2010

Go to the “Insert” tab and click on “Quick blocks”. Here you go either to “Autotext” and “Save selection in Autotext catalog” (key combination: Alt + F3) or to “Save selection in QuickBlock catalog”. In both cases the dialog “Create new block” appears. The only difference: Word specifies the catalog “AutoText” for auto texts and “Quick Blocks” for quick blocks. In addition, AutoTexts are stored in the global document template “Normal.dotm”, while quick blocks are stored in the document template “Building Blocks.dotx”.

In the “Create New Block” dialog, enter a short name for the text block behind “Name”. After “Catalog” select the desired entry, for example “Quick blocks” or “Text fields” if it is a text field. You can also use “User-defined 1” or “User-defined quick blocks”. This enables you to access it later quickly via a button in the menu band. Behind “Category” you select one of the existing categories, or you create one yourself via “Create new category”.

Behind “Options” you determine how Word should insert the text into the document. The classic AutoText method is “Insert content only”. You can also set “Insert content in own paragraph” or “Insert content on own page”. Finally click on “OK”.

To insert AutoText or Quick Modules into a document

There are numerous methods of inserting AutoText or quick blocks into a document. The easiest way is to use the short name assigned in step 3 above. Type it in and simply press the F3 key.

Insert Quick Block into Word_2010 from Gallery

You can also go to the “Insert” tab and click on “Quick Blocks”. You will then see the last blocks created and can insert them with a mouse click. Or go to “Organizer for blocks”. In the list, the entries can be sorted by clicking on the column headings. If you click on a block you will see a preview and via the “Insert” button you can insert the content into the document. The quick blocks also appear in Word in the various galleries and can be inserted with a mouse click on the preview image.

The single licenses and volume licenses have different content, so they are not compatible

This starts with the installation. So if you are a sneaker administrator, send Mr. “Ehda” on a journey in your company, install each Office version individually(!) and enter the key, then ok. So also order a cabinet for the 100 single-user licenses, because you have to store them. For volume licenses, for example, installation is via the network and a single key is entered.

Then the possibility to install Office single-user licenses on a terminal server (Remote Desktop Services). Used to work, but the licensing was not correct. Today you can start the installation, it runs through almost to the end and then displays a message that this license is not suitable for the installation. It does with an Office Suite from the Volume Licensing Program.

In fact, the differences in licensing in the Volume Licensing Programs offer considerable flexibility. For example, the ability to use Software Assurance (SA). This costs more money again, but I can choose installment or hire purchase: Here is a “brief overview of the different volume licenses:

Microsoft Volume License – What is it?

All companies and organizations with more than 5 PCs can benefit from Microsoft’s Volume Licensing programs. Volume licensing reduces your software licensing costs and gives you a competitive edge. It also simplifies software management. Microsoft’s volume licensing programs can be divided into three categories. Purchase, Installment Purchase and Rental/Leasing.

Microsoft Volume License Open License – Purchase

With Open Licenses you buy software licenses with a one-time payment. Open licenses can be purchased with or without Software Assurance. In some cases, you can also transfer OEM and System Builder products you have already purchased (max 90 days after purchase) to the Microsoft Open License Volume Licensing Program by purchasing Software Assurance.

Microsoft Volume License Open Value – Installment Purchase or Rental

Microsoft Open Value is concluded for three years at a time. An initial order of five licenses including Software Assurance is sufficient to conclude a new or renewed contract. It does not matter whether five identical products (e.g. 5 x Microsoft Office 2007 Professional) or different products (2 x Microsoft Office Standard and 3 x Microsoft Project Standard) are involved.

For expanding companies, Open Value adapts during the contract period. You can purchase additional licenses over the existing contract at any time. All licenses on all PCs can be purchased and managed under a single contract.

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